Step 4. Items
To import items from System Manager:
1. From Step 4 of the project, click the Browse icon.
2. In the navigation window that opens, browse to and open the “Resources” folder.
The path is C:\Program Files\Insight4\Resources.
This path may be different depending on if your program is installed on a network.
3. Double-click the “Survey Library” folder.
4. You will see several folders, each containing multiple “Survey Areas”.
5. Double-click the folder that contains the survey areas you want.
For example “Your Survey Areas”.
6. Click the file that you want to open.
In this case “Management Skills.mdb”.
7. Click “Open”.
8. Click the box in front of the "Categories".
In this case the categories are “Employee Training Opportunities” and “Appraising Performance”.
9. Click Import.
10. The selected Categories, and the Items within them, have now been copied into Step 4 of your Project.
11. You may now edit the newly imported Items.
Project Comment Options
In addition to rating an item using the assigned scale, you may allow a Respondent to provide a written response after each scaled response. For these to appear, the number of Comment-Prompts must be set and the prompts defined. The default setting is 0.
“Scaled with comment(s)” Items provide the ability to collect written responses to a defined set of repetitive questions along with Scaled responses for that Item.
Along with defining Items as “Scaled with Comments”, the Comments must also be turned-on and defined.
“Structured Comments” Items display a field for a Comment only, without displaying the Scale.
It is provided for uncommon Reporting needs, and usage of it is rare.
We highly recommend using “Open-Ended” Items instead of “Structured Comments”.
Once Comments have been turned on, customizing an Item to include Comments will cause Comment-Prompts and space for a written response below the Item’s Scale in the survey.
For each Item, you may also specify which of the up to 3 Comments-Questions you want displayed and each Item may be customized to display any combinations of the Comment-Prompts.
To turn on and define Comments:
1. From Step 4 of the Project, click Edit project comment options (0).
2. The “Customize structured comments” wizard appears.
3. Click Next.
4. Choose the number of Comments-Prompts you would like to include along with the Scaled data.
5. Click Next.
6. At the “Enter text for the one comment prompt” box, type the Comment-Prompt that you would like to appear below the Scale.
7. At the “Enter sub-text for the prompt” box.
- This line is optional and appears below the Comment-Prompt.
- You may use it to provide addition explanation about the Commend-Prompt or provide additional instructions.
8. Click Next.
9. Click Done.
NOTE: By default, Comment options will appear after each Item in the survey.
You may deactivate Comments for specific a Item by double-clicking that item and:
- Change its type to “Scaled (numeric) input only” OR
- You may also specify which of the Comments-Prompts are hidden by unchecking its box under “Include which structured comments?”
Add an Open-ended Question (text-only response)
An open-ended question, also referred to as a Summary Question, requires text only responses. They are generally used at the end of the assessment and request additional feedback.
1. Click the + (Add) icon or click, Click here to create a NEW category.
2. At the New Category box, type the name of the category, most likely Summary Questions.
3. Click Save or press Enter. The category name will appear on the left.
4. At the Selected Category box, click Add Item.
5. At the New Item box, type the question.
6. Answer the question, What type of item is this?
7. Choose Open-ended question (text-only response).
8. Click Save or press Enter.
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